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50+ Business Letter Templates -PDF, DOC. The format of business letters must be formal. As business communication via letters is sent on e-mail and even via post, it is important to remember that structure and layout of letters differs from organization, however ever letter template features two addresses – sender and recipient – in the main letter.
A Professional Resignation Letter is a formal written notice announcing intention to leave a job. It is usually addressed to a supervisor or member of HR, and should be brief, specific, and courteous.
- How to Write (Format)
Though not strictly necessary, you may choose to suggest changes to work duties or other provisions for the final weeks to ease the transition. Some employees also choose to share a bit of context for their departure – though this may be more easily conveyed in a face-to-face meeting.
The purpose of this letter is to formalize resignation plans in writing, so it should include:
- The intended date of departure
- Any provisions for the transition, if relevant
1. Know your company’s policies
The professional standard is to provide two weeks notice. Though this is not binding, it is a norm that ensures that workplaces are not thrown into disarray by a departure. Before announcing plans to leave, learn about your company’s policies for the notification process. Try to stick to protocol.
2. Inform your employer
It’s usually best to break the news in person and provide the resignation letter as a supporting document. Though it can be an awkward conversation, announcing plans to leave a job is a normal, even exciting, part of the career cycle. Just try to be clear and gracious, and do not feel bad for deciding to move on.
3. Follow your employer’s requests
Try to accommodate employer requests for the transition period. There may be higher priority tasks, or other project or training objectives that should be accomplished before the last day.
4. Obtain a recommendation letter for future employment
Professional recommendations are an important currency in the working world. For all that a spiffy cover letter and resume might accomplish, nothing is better advertising for a job candidate than the endorsement of a former manager.
If you leave your position on good terms, it should be no issue to get a general recommendation letter that can be used in future job applications.
The formatting of a professional resignation letter should be brief and to the point. It must include the current date, the last day of employment, notification of resignation, and a formal sign-off. You should avoid going into detail regarding the time spent in your current position or what you intend to do next. You are also not required to list your reason(s) for quitting. However, it is acceptable to offer a helping hand in the transitional period to come and include a short line in appreciation of the opportunitiesyou have been given.
Do not include any negative comments concerning the company or your coworkers. This letter is meant to leave a good impression, so keep it polite and cordial.
Header
A professional resignation letter header should consist of your contact information, the date, and your employer’s contact information. Begin the letter with a formal greeting.
Example Header
Tiffany Pelugio
2055 Peavey Road
Dallas, TX, 75032
(484) 276-1617
2055 Peavey Road
Dallas, TX, 75032
(484) 276-1617
May 5th, 2017
![Professional Professional](/uploads/1/2/5/0/125062753/460743639.png)
Jean-Mitchell Powell
Chief Human Resources Officer
Global Communications Enterprises
803 W Illinois Ave.
Dallas, TX, 75208
Chief Human Resources Officer
Global Communications Enterprises
803 W Illinois Ave.
Dallas, TX, 75208
Dear Mr. Powell,
Connery was annoying. Evil was poorly done. There were a few others that I thought would be good. Free tomtom voices downloads.
Body
The body of a professional resignation letter explains the intent of the letter and should contain your last day of employment. It’s also customary to thank the company/manager/supervisor and offer your services in training a new employee to take over any responsibilities that will be passed along.
Example Body
This letter represents my formal resignation from Wilson and Wilson Law Firm. My last day will be April 23rd, 2017.
I have enjoyed my time at W&W, and will cherish the memories and experiences I’ve shared with my coworkers.
The support I have been given during my time with this company has not gone unnoticed. I am happy to assist with the training of a new paralegal should the company deem it necessary.
Ending and Signature
To end the letter, use a formal sign-off and include your signature and printed name. A signature adds legitimacy to the letter and lets the recipient know you take this resignation seriously.
Example Ending and Signature
Sincerely,
[Signature]
Karim A. Moushav
I scored a 60 in a parking lot and I was going slow and not accelerating or stopping hard. Free download mobile phone apps. I find flat works best, but it’s not perfect. The map showed that I was accelerating hard and slamming on the brake. If it is hanging and swings about, expect a low score.
Delivering the Letter
Handing in your resignation should be done in person if possible, but mailing or e-mailing the letter is also acceptable. If you choose to e-mail your resignation, you can print it out first, sign it, and then scan it over to maintain proper formatting. The best method is to meet with the appropriate manager/supervisor and offer the letter at the same time as verbally expressing your resignation.
It would be wise not to hesitate as it appears unprofessional. Once the letter has been written and your affairs are in order, present the letter to upper management in the morning of your next work day to demonstrate sincerity and professionalism.
David Kent
6002 35th Ave.
Tuscaloosa, AL, 35010
(205) 390-0320
6002 35th Ave.
Tuscaloosa, AL, 35010
(205) 390-0320
June 18th, 2017
Martha Greensburg
Branch Manager
Wells Fargo Bank
1427 Greensboro Ave
Tuscaloosa, AL, 35401
Branch Manager
Wells Fargo Bank
1427 Greensboro Ave
Tuscaloosa, AL, 35401
Dear Mrs. Greensburg,
I am writing in regard to my formal resignation from Wells Fargo Bank. I would like to make it known that my last day will officially be the 2nd of July, 2017.
Everyone at Wells Fargo has been extremely supportive and the work environment has been most pleasant. This is why I would like to extend a helping hand in preparing another employee to take over my position.
Thank you for all the opportunities you have given me.
Regards,
[Signature]
David Kent
Brenda Wynn
3210 E Santa Ana St
Anaheim, CA, 92788
(714) 202-8483
3210 E Santa Ana St
Anaheim, CA, 92788
(714) 202-8483
September 29th, 2016
Stephen Markell
Direct of Sales and Operations
Hyatt Regency
11000 Harbor Blvd
Garden Grove, CA, 92805
Direct of Sales and Operations
Hyatt Regency
11000 Harbor Blvd
Garden Grove, CA, 92805
Dear Mr. Markell,
It is with deep regret that I inform you of my official resignation from the position of Hotel Manager of Hyatt Regency Orange County, effective October 13th, 2016.
I am appreciative of the time spent in my position and of the wealth of knowledge I have accumulated over the years. The kindness and support bestowed upon me won’t be forgotten.
Please let me know if I can be of any assistance during the final weeks of my employment. Thank you for your understanding.
Sincerely,
[Signature]
Brenda Wynn
April 7th, 2017
Mary Tezak
Chief of Staff
U.S. Customs and Border Protection
N 2nd St & Chestnut St #102
Philadelphia, PA, 19102
Chief of Staff
U.S. Customs and Border Protection
N 2nd St & Chestnut St #102
Philadelphia, PA, 19102
Dear Ms. Tezak,
The intent of this letter is to notify you of my resignation from the Commissioner’s Staff at the U.S. Customs and Border Protection. The final date of my employment will be Friday, April 21st, 2017.
Thank you for the encouragement over the years and the responsibilities you so confidently entrusted to me. I have gained a lot from my time here at CBP and I greatly admire your administrative expertise.
Please let me know if there is anything I can do to help make this transition run smoothly.
Respectfully,
[Signature]
Claire McAleenan
A business letter is a professional piece of correspondence. If you are writing a cover letter, letter of recommendation, or thank you note, you will need to follow the formal conventions of a business letter. Following these guidelines is important. It sets the tone that you're taking the correspondence seriously and ensures that the letter's recipient can focus on your message (and not formatting inconsistencies, typos, or any other small errors).
Before you write — or finalize — your next business letter, take some time to review how to format the letter, from font choice to style, along with which salutations and sign-offs are appropriate to use.
Different Formats for Business Letters
A note on formats for business letters. There are three basic styles of business letters:
- Block format: In this style, all text is left justified. Skip one line between each section.
- Modified block format: Most content is left justified in this style, just as in the block format letter. Here are the exceptions: for your contact information and complimentary close, tab over to the center of the page, and write information there.
- Semi-block format: Also sometimes referred to as indented block format, this style is the same as the modified block format, except that it has each paragraph indented.
Any of these styles is acceptable for use in a business letter, but since the rules for the block format are so clear-cut, this may be the easier option to select. Many word processing programs will have templates available to help you format your letter appropriately. Whichever format you choose, make sure to single space the letter, and skip a space between every paragraph and section.
Professional Appearance
Appearances matter! A business letter is a professional piece of correspondence, but it won't be perceived that way if you opt for a wacky font or have lots of typos. Here are some guidelines to follow:
- Choose an appropriate font and font size.
- Avoid casual language or slang.
- Prevent typos and grammatical errors by proofreading carefully.
- If you are printing out the letter, consider choosing high-quality paper. Whatever paper you choose, fold the letter carefully before placing it in the envelope. If you can, type the recipient's address on the envelope; if that's not possible, use your neatest handwriting.
What to Include In Each Section of the Letter
Your Contact Information: Include your contact information in the following order.
Your Name
Your Address
City, State Zip Code
Your Phone Number
Your Email Address
Note: If you are using personalized letterhead that includes this information, leave off this section.
Your Address
City, State Zip Code
Your Phone Number
Your Email Address
Note: If you are using personalized letterhead that includes this information, leave off this section.
Date: In the United States, the format for writing the date is month, date, and year. For example, September 3, 2018. Do not abbreviate the month.
Recipient's Contact Information: Include the contact information for the person you are writing to. If you do not have a specific name, leave that off.
Name
Title
Company
Address
City, State Zip Code
Title
Company
Address
City, State Zip Code
Salutation: Start off the letter with a salutation, such as 'Dear' followed by the title and name. See more examples of appropriate greetings to use in a business letter, as well as advice on what to do if you do not have a specific contact person. Follow the person's name with a colon.
Dear Mr./Ms. Last Name:
Body of Business Letter
Keep your letter simple and focused, so the purpose of your letter is clear.
The first paragraph of your business letter should provide an introduction to why you are writing. Then, in the following paragraphs provide more information and details about your request. The final paragraph should reiterate the reason you are writing and thank the reader for reviewing your request.
Single space your letter and justify your letter to the left. Leave a blank line between each paragraph.
Complimentary Close:
Respectfully yours,
Signature:
Handwritten Signature (for a mailed letter)
Typed Signature
Business Letter Template
This is an example of a professional business letter. Download the professional business letter template (compatible with Google Docs and Word Online) or see below for more examples.
Download the Word Template
Business Letter Example (Text Version)
September 1, 2018
Steven Kramer
Director, Human Resources
Acme Office Supplies
123 Business Rd.
Business City, NY 54321
Director, Human Resources
Acme Office Supplies
123 Business Rd.
Business City, NY 54321
Dear Mr. Kramer,
I’m writing today to invite you or another representative from your company to speak at the annual Metropolitan Business Conference, which will be held at North Branch Hotel, January 15 - 18, 2019.
The theme of our upcoming conference is finding and hiring employees who fit company culture. With the growth that your company has seen in the past five years, I believe you would have much to offer our audience.
As part of the speaker’s package, we offer a modest honorarium and a table for six at the Saturday night dinner.
Professional Letter Template Sample
If you have any questions or wish to know more about the speaking opportunity, please let me know. My cell phone number is 555-555-5555, and my email is [email protected].
I look forward to hearing from you. Thank you for your consideration.
Sincerely,
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Free Printable Business Letters
Overwhelmed by all the steps involved in formatting business letter correspondence? A template can help. Microsoft letter templates are available as a free download for Microsoft Word users or are available within your Word program, to use to create a variety of business and employment letters.
Professional Letter Template Pdf
If you're unsure what to write the body of a business letter, review these sample job search and employment letters for inspiration.